Data, AI and Privacy Coordinator – EU Region

<p><strong>Securitas Group</strong></p><p>Securitas is a world-leading safety and security solutions partner that helps make your world a safer place. By leveraging technology in partnership with our clients, we offer a broad portfolio of value-enhancing services and solutions integrated across the security value chain – from on-site services to advanced monitoring, comprehensive risk prediction and advisory services.</p><p>With around 322 000 employees in 44 markets, our innovative, holistic approach with local and global expertise makes us a trusted business partner to many of the world’s best-known companies. Benefitting from almost nine decades of deep experience and guided by our values of integrity, vigilance, and helpfulness, we create sustainable value by helping our clients optimize their operations and protect what matters most - their people and assets.</p><hr><p><strong>About the team</strong></p><p><span>The newly established Data, AI and Privacy Legal Team will deliver Data, AI and Privacy support across Securitas Group. The team combines lawyers across Countries, Regions and Group units with non-legal specialists who run the operations, tooling and processes that make the team scalable.</span></p><hr><p><strong>About the role</strong></p><p><span>We are looking for an operationally minded <strong>Data, AI and Privacy Coordinator</strong> to join our team in a <strong>non-legal support role.</strong> You will be the engine room of the team – owning OneTrust day-to-day, improving the workflows and processes that the team relies on, and running the operational privacy and AI tasks.</span></p><p class="MsoNormal"><span>Your role would be to take responsibility for operational tasks, processes and workflows, bringing consistency across countries, and make the team’s way of working measurably more efficient over time.</span></p><p class="MsoNormal"><span>This role offers a rare opportunity to shape how a newly established global function structures its Data, AI and Privacy operations, and to build the tooling and processes that the whole team will use for years to come.</span></p><hr><p><strong>Key responsibilities</strong></p><p class="MsoListBulletCxSpMiddle"><span><strong>OneTrust ownership</strong></span></p><ul><li><p class="MsoListBulletCxSpMiddle"><span>Act as the in-house power user of OneTrust – configure modules, build and maintain workflows, manage users, dashboards, templates and reporting.</span></p></li><li><p class="MsoListBulletCxSpMiddle"><span>Identify gaps and improvements, channel them to the OneTrust stakeholder group, and represent the DAP team’s needs in the tooling roadmap.</span></p></li><li><p class="MsoListBulletCxSpMiddle"><span>Coach business users on how to use OneTrust effectively, and act as the first point of contact for tool-related questions.</span></p></li></ul><p class="MsoListBulletCxSpMiddle"><span><strong>Workflow and process design</strong></span></p><ul><li><p class="MsoListBulletCxSpMiddle"><span>Design, document and continuously improve the operational processes the DAP team relies on – intake, assessments, risk mitigation, ROPAs, privacy notices, monitoring and reporting.</span></p></li><li><p class="MsoListBulletCxSpMiddle"><span>Standardise templates, playbooks and checklists so that quality and turnaround are consistent across hubs.</span></p></li></ul><p class="MsoListBulletCxSpMiddle"><span><strong>Operational privacy and AI tasks</strong></span></p><ul><li><p class="MsoListBulletCxSpMiddle"><span>Maintain and update the Records of Processing Activities (RoPA) and the AI use-case inventory.</span></p></li><li><p class="MsoListBulletCxSpMiddle"><span>Support with incoming Data Subject Rights requests.</span></p></li><li><p class="MsoListBulletCxSpMiddle"><span>Handle the operational steps of incident and breach response – logging, evidence collection, status tracking and coordinating notifications.</span></p></li><li><p class="MsoListBulletCxSpMiddle"><span>Keep transparency notices, privacy statements and AI disclosures up to date across the in-scope entities.</span></p></li><li><p class="MsoListBulletCxSpMiddle"><span>Run the operational side of vendor reviews and DPIA intake – gathering information for a privacy assessment, coordinating with stakeholders and preparing for legal review.</span></p></li><li><p class="MsoListBulletCxSpMiddle"><span>Prepare materials for privacy and AI training and awareness campaigns; track completion and follow-up.</span></p></li></ul><p class="MsoListBulletCxSpMiddle"><span><strong>Reporting and continuous improvement</strong></span></p><ul><li><p class="MsoListBulletCxSpMiddle"><span>Build and run regular reporting so leadership can see bottlenecks and trends.</span></p></li><li><p class="MsoListBulletCxSpMiddle"><span>Contribute to monitoring, audit and reporting processes to support accountable governance.</span></p>&l