Finance Operations Lead

[https://app.ashbyhq.com/api/images/user-content/900e91d4-2dcb-4af2-92f3-7bf71edc04a7/8910937d-23b6-40bf-be09-38e1a983d2b5/LinkedIn%20Banner%201.png] Location: Remote Engagement type: Full-time Experience: 4-7 years Start preference: Only apply if you're ready to join immediately or within 30 days Compensation: $2000 - $5000 / mo (based on experience and interview) Company: www.sanctuary.co http://www.sanctuary.co ABOUT THE COMPANY Sanctuary is a US based real estate company that builds nature-led, wellness-centered communities. Our first 135-acre residential community in the Texas Hill Country is designed with: 🌱 Non-toxic materials 💧 Clean water and filtration systems ⚡ EMF-conscious design 🌿 135 acres of preserved land and eco-sensitive planning 🏗️ Masonry construction We are a global team (spread across 8 countries) of designers, architects, engineers, and dreamers building spaces that restore and inspire. For us, it's not just where people live - it's how they live. Our vision is to bring Sanctuary to major cities around the world: healthy, sovereign communities that sit on the edges of every modern metropolis. THE ROLE We're looking for a Finance Operations Lead who owns the execution layer behind everything we build — draws, lender relationships, insurance, debt tracking, and cashflow visibility. You sit at the intersection of finance, construction, and operations, and you move between all three without losing a beat. You're the person who builds the system before the chaos arrives. You catch problems before they escalate. You give leadership the real-time clarity they need to make capital decisions with confidence. YOUR DAY-TO-DAY Capital & Draw management - Own and manage the full draw cycle for all active development projects across multiple lenders - Prepare, compile, and submit draw requests with complete supporting documentation — cost certifications, inspection reports, title updates, and lien waivers - Coordinate with lenders, inspectors, and title companies to ensure timely review and funding of each draw - Maintain a master draw schedule across the portfolio and proactively flag delays or funding risks - Track draw disbursements against approved budgets and flag variances for review - Review closing documents, title commitments, settlement statements, and HUDs to identify discrepancies, funding risks, or at-risk situations prior to closing Lender communication & relationship management - Serve as the primary point of contact for all lenders—managing all day-to-day communication and back-and-forth required to advance and receive draws - Build strong, trust-based relationships with lender asset managers, construction monitors - Navigate lender queries, information requests, and conditions professionally and efficiently - Ensure all loan covenants, reporting requirements, and draw conditions are met on time - Coordinate internally with project managers, contractors, and the development team to gather and verify draw documentation Insurance coordination - Own the full insurance lifecycle across all projects and entities - builder's risk, general liability, title, and other required coverages - Proactively solicit and evaluate quotes from brokers; make recommendations and coordinate binding of coverage - Manage premium payment schedules - ensure payments are made on time and reflected in project and company cashflow - Maintain a live insurance register and ensure all coverage is lender-compliant at all times. Track renewal dates and initiate renewal processes ahead of expiry Interest & debt service tracking - Track interest accruals and payment schedules across all construction and development loans - Reconcile interest statements from lenders against internal records and flag discrepancies - Work with the finance team to ensure interest payments are reflected accurately in project cost projections and company cashflow Cashflow & reporting - Act as the operational bridge between construction and capital teams - Produce weekly and monthly reporting on draw status, upcoming payments, and projected funding needs - Work closely with the CEO/Head of Capital to provide forward-looking cashflow inputs for treasury planning - Flag cashflow pinch points early and work cross-functionally to mitigate timing risks YOU'RE PROBABLY A GREAT FIT IF YOU HAVE… - 4–7 years of experience in real estate development finance, construction lending, or a related role - Solid understanding of construction loan mechanics - draw procedures, lender requirements, inspection processes, and loan covenants. - Experience managing schedules and liaising with brokers and lenders on coverage compliance - Strong financial literacy - comfortable reading loan agreements, reconciling interest statements, and building cashflow models - Highly organised with a track record of managing multiple projects and deadlines simultaneously - Excellent communicator - able to manage lender relationships professionally and coordinate internally across finance, development, and legal teams - Advanced proficiency in Microsoft Excel and Google Suite (Sheets, Docs, Drive, Gmail) - you build tools and trackers that others rely on - High attention to detail and ownership mentality - you catch things before they become problems and follow through until they are resolved - Comfortable operating in ambiguity - you can make sense of incomplete information, identify what matters IDEAL TRAITS - Prior experience at a real estate developer, private equity real estate firm, or construction lender - Familiarity with common lender draw platforms - Exposure to multi-lender or syndicated loan structures - Experience building or owning a cashflow model at the company level WHAT SUCCESS LOOKS LIKE - All draws are submitted and received accurately and on time - zero missed deadlines - Insurance and interest payment schedules are tracked proactively, with no lapses or surprises - The finance team always has a clear, current view of upcoming capital